Welcome to The Agenda, POLITICO's home for the daily conversation around the ideas reshaping the country. What's really at stake today, this week, and in the next session of Congress? Classic meeting agenda Keep your meetings running smoothly with this classic agenda template. Featuring a clean format and simple Roman numeral numbering, this meeting agenda template is easy to follow for both presenters and attendees. To replace text on the agenda template, just select a paragraph and start typing. Agenda Center View current agendas and minutes for all boards and commissions below. Agendas and minutes prior to September 2016 can be found in the Archive Center. Basic Meeting Agenda Template. For Word and Google Docs. ⤓ Word (.docx) For: Word. Agenda, 'things to be done,' is the plural of the Latin gerund agendum and is used today in the sense 'a plan or list of matters to be acted upon.' In that sense it is treated as a singular noun; its plural is usually agendas: The agenda is ready for distribution. The agendas of last year's meetings are printed in.
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities. An agenda may also be called a docket, schedule, or calendar. It may also contain a listing of an order of business.
Etymology[edit]
| Look up agenda in Wiktionary, the free dictionary. |
Agenda is an abbreviation of agenda sunt or agendum est, gerundive forms in plural and singular respectively of the Latin verb ago, agere, egi, actum 'to drive on, set in motion', for example of cattle.[1] The meaning is '(those things/that thing) which must be driven forward'. What is now known in English as an agenda is a list of individual items which must be 'acted upon' or processed, usually those matters which must be discussed at a business meeting. Although the Latin word is in a plural form, as a borrowed word in English, the word is singular and has a plural of 'agendas'.[2]
Explanation[edit]
An agenda lists the items of business to be taken up during a meeting or session.[3] It may also be called a 'calendar'.[4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted. Steps on any agenda can include any type of schedule or order the group wants to follow. Agendas may take different forms depending on the specific purpose of the group and may include any number of the items.
In business meetings of a deliberative assembly, the items on the agenda are also known as the orders of the day. Gta vice city game download for computer free. Optimally, the agenda is distributed to a meeting's participants prior to the meeting, so that they will be aware of the subjects to be discussed, and are able to prepare for the meeting accordingly.
In a workshop, the sequence of agenda items is important, as later agenda steps may be dependent upon information derived from or completion of earlier steps in the agenda. Frequently in standard meetings, agenda items may be 'time boxed' or fixed so as not to exceed a predetermined amount of time. In workshops, time boxing may not be effective because completion of each agenda step may be critical to beginning the next step.
In parliamentary procedure, an agenda is not binding upon an assembly unless its own rules make it so, or unless it has been adopted as the agenda for the meeting by majority vote at the start of the meeting.[5] Otherwise, it is merely for the guidance of the chair.[5]
If an agenda is binding upon an assembly, and a specific time is listed for an item, that item cannot be taken up before that time, and must be taken up when that time arrives even if other business is pending.[6] If it is desired to do otherwise, the rules can be suspended for that purpose.[6]
Order of business[edit]
In parliamentary procedure, an order of business, as the name may suggest, is the sequence of items that is to be taken up during a meeting. This sequence may be a standard order of business or a sequence listed on an agenda that the assembly has agreed to follow.
Standard Order of Business[edit]
Robert's Rules of Order Newly Revised (RONR) has the following standard order of business:[7]
- Reading and approval of minutes[8]
- Reports of officers, boards and standing committees[9]
- Reports of special committees[10]
- Special orders[10]
- Unfinished business and general orders[11]
- New business[12]
The above standard order of business has been found to be appropriate for meetings in most organizations.[7]
The 'special orders' and 'general orders' refer to items of business that usually come from a previous meeting (the word 'order' in these two cases do not refer to 'sequence' but instead is more like a 'command' in its meaning).[7] Usually items become special orders or general orders by adoption of the motion to postpone.[11] A difference between these orders is that, in general, a special order can interrupt other business when the time comes for its consideration, while a general order waits until the pending business is taken care of.[13] For example, say a motion is being considered and then postponed to the next meeting. This postponed motion becomes a general order for the next meeting. When the time for 'general orders' comes up in the order of business, consideration of the postponed motion is resumed.
'New business' is where the bulk of the discussion as well as decisions in the meeting usually takes place. If a group has not adopted an agenda or an order of business, all of its business would be considered 'new business'.[14]
Optional headings[edit]
Organizations may have the following optional headings in their order of business: Sansa clip zip firmware rockbox.
- Opening ceremonies - Items may include invocation, singing of the national anthem, reciting of the pledge of allegiance, reading of the mission of the organization, recognition of dignitaries, etc.[12]
- Roll call (taking of attendance)[15]
- Review and adoption of the agenda[16]
- Consent calendar - tool used by deliberative assemblies with a heavy workload to consider a series of items in bulk with a single vote[15]
- Good of the order, General Good and Welfare, or Open Forum - for other issues to allow a participant to raise another point for discussion[17]
- Announcements - may include review of key points, discussion of assignments, communications plan for what to tell others not in the meeting, and confirmation of the next meeting, if any[17]
- Program (such as an educational talk, film, or guest speaker)[17]
An agenda may list any of the above items.[18][19][20]
| Class | Privileged motion |
|---|---|
| In order when another has the floor? | Yes |
| Requires second? | No |
| Debatable? | No |
| May be reconsidered? | No |
| Amendable? | No |
| Vote required | A single member can demand it without a vote; Two-thirds vote to set aside the orders of the day |
Call for the orders of the day[edit]
A call for the orders of the day, in parliamentary procedure, is a motion to require a deliberative assembly to conform to its agenda or order of business.[21]
In Robert's Rules of Order Newly Revised (RONR), the 'call' may be made by one member, and does not require a second. The chair must then proceed to the scheduled item of business, unless the assembly decides otherwise by a two-thirds vote.[22]
The Standard Code of Parliamentary Procedure does not have this motion and instead suggests that a member can request that the body take up the scheduled item of business, or make a more formal point of order.[23]
In historical writing, the expression 'order of the day', as in 'abolition meetings became the order of the day',[24] refers to an activity that was widespread, replacing other activities, at a particular moment in history.
See also[edit]
References[edit]
- ^Cassell's Latin Dictionary, ed. nMarchant & Charles
- ^See dictionary definitions of 'agenda' at Oxford Dictionaries and thefreedictionary.com ('Usage Note: The term agendum has largely been supplanted by its Latin plural agenda, which is treated as a singular noun and denotes a list or program of numerous things, as in The agenda for the meeting has not yet been set. In this use, the plural of agenda is agendas.').
- ^Puregger, Marjorie (1998). The Australian Guide to Chairing Meetings. Queensland, Australia: University of Queensland Press. p. 20. ISBN0-7022-3010-3.
- ^'Legislative Schedule'. www.house.gov. U.S. House of Representatives. Retrieved 2016-01-15.
A congressional calendar is an agenda or list of business awaiting possible action by the House or Senate
- ^ abRobert III, Henry M. (2011). 'Frequently Asked Questions about RONR (Question 14)'. The Official Robert's Rules of Order Web Site. The Robert's Rules Association. Retrieved 2016-01-15.
- ^ abRobert, Henry M.; et al. (2011). Robert's Rules of Order Newly Revised (11th ed.). Philadelphia, PA: Da Capo Press. p. 373. ISBN978-0-306-82020-5.
- ^ abcRobert 2011, p. 26
- ^Robert 2011, p. 354
- ^Robert 2011, p. 355
- ^ abRobert 2011, p. 356
- ^ abRobert 2011, p. 358
- ^ abRobert 2011, p. 360
- ^Robert 2011, p. 368
- ^Robert 2011, p. 25
- ^ abRobert 2011, p. 361
- ^Robert 2011, p. 372
- ^ abcRobert 2011, p. 362
- ^Robert III, Henry M.; et al. (2011). Robert's Rules of Order Newly Revised In Brief (2nd ed.). Philadelphia, PA: Da Capo Press. pp. 16–17. ISBN978-0-306-82019-9.
- ^'The Board Meeting – Agenda Development | Idaho Commission for Libraries'. libraries.idaho.gov. Archived from the original on 2015-09-15. Retrieved 2016-01-17.
- ^Puregger 1998, p. 21
- ^Robert 2011, pp. 219–220
- ^Robert 2011, p. 221
- ^Sturgis, Alice (2001). The Standard Code of Parliamentary Procedure, 4th ed., p. 232
- ^'Appendix'. Anti-Slavery Record. Vol. 1 no. 12. December 1835. p. 146.
- DOCUMENTS
- GUIDANCE
What's a meeting agenda?
Many of us might be worried about what is the need of meeting agenda. It is important to understand the meaning of agenda which is an essential part to run a meeting successfully. An agenda contains a list of meeting activities in an organized way that takes place during the meeting. The agenda would follow call to order and end up with adjournment. An agenda would definitely consist of more than one specific items of business on which discussion should take place.Define agenda meeting
Meeting agenda in different segments
- It allows in proper use of time of all participants
- It helps to stay focused on discussion and keep participants on track
Why meeting agenda is important?
Welcome to The Agenda, POLITICO's home for the daily conversation around the ideas reshaping the country. What's really at stake today, this week, and in the next session of Congress? Classic meeting agenda Keep your meetings running smoothly with this classic agenda template. Featuring a clean format and simple Roman numeral numbering, this meeting agenda template is easy to follow for both presenters and attendees. To replace text on the agenda template, just select a paragraph and start typing. Agenda Center View current agendas and minutes for all boards and commissions below. Agendas and minutes prior to September 2016 can be found in the Archive Center. Basic Meeting Agenda Template. For Word and Google Docs. ⤓ Word (.docx) For: Word. Agenda, 'things to be done,' is the plural of the Latin gerund agendum and is used today in the sense 'a plan or list of matters to be acted upon.' In that sense it is treated as a singular noun; its plural is usually agendas: The agenda is ready for distribution. The agendas of last year's meetings are printed in.
An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities. An agenda may also be called a docket, schedule, or calendar. It may also contain a listing of an order of business.
Etymology[edit]
| Look up agenda in Wiktionary, the free dictionary. |
Agenda is an abbreviation of agenda sunt or agendum est, gerundive forms in plural and singular respectively of the Latin verb ago, agere, egi, actum 'to drive on, set in motion', for example of cattle.[1] The meaning is '(those things/that thing) which must be driven forward'. What is now known in English as an agenda is a list of individual items which must be 'acted upon' or processed, usually those matters which must be discussed at a business meeting. Although the Latin word is in a plural form, as a borrowed word in English, the word is singular and has a plural of 'agendas'.[2]
Explanation[edit]
An agenda lists the items of business to be taken up during a meeting or session.[3] It may also be called a 'calendar'.[4] A meeting agenda may be headed with the date, time and location of the meeting, followed by a series of points outlining the order in which the business is to be conducted. Steps on any agenda can include any type of schedule or order the group wants to follow. Agendas may take different forms depending on the specific purpose of the group and may include any number of the items.
In business meetings of a deliberative assembly, the items on the agenda are also known as the orders of the day. Gta vice city game download for computer free. Optimally, the agenda is distributed to a meeting's participants prior to the meeting, so that they will be aware of the subjects to be discussed, and are able to prepare for the meeting accordingly.
In a workshop, the sequence of agenda items is important, as later agenda steps may be dependent upon information derived from or completion of earlier steps in the agenda. Frequently in standard meetings, agenda items may be 'time boxed' or fixed so as not to exceed a predetermined amount of time. In workshops, time boxing may not be effective because completion of each agenda step may be critical to beginning the next step.
In parliamentary procedure, an agenda is not binding upon an assembly unless its own rules make it so, or unless it has been adopted as the agenda for the meeting by majority vote at the start of the meeting.[5] Otherwise, it is merely for the guidance of the chair.[5]
If an agenda is binding upon an assembly, and a specific time is listed for an item, that item cannot be taken up before that time, and must be taken up when that time arrives even if other business is pending.[6] If it is desired to do otherwise, the rules can be suspended for that purpose.[6]
Order of business[edit]
In parliamentary procedure, an order of business, as the name may suggest, is the sequence of items that is to be taken up during a meeting. This sequence may be a standard order of business or a sequence listed on an agenda that the assembly has agreed to follow.
Standard Order of Business[edit]
Robert's Rules of Order Newly Revised (RONR) has the following standard order of business:[7]
- Reading and approval of minutes[8]
- Reports of officers, boards and standing committees[9]
- Reports of special committees[10]
- Special orders[10]
- Unfinished business and general orders[11]
- New business[12]
The above standard order of business has been found to be appropriate for meetings in most organizations.[7]
The 'special orders' and 'general orders' refer to items of business that usually come from a previous meeting (the word 'order' in these two cases do not refer to 'sequence' but instead is more like a 'command' in its meaning).[7] Usually items become special orders or general orders by adoption of the motion to postpone.[11] A difference between these orders is that, in general, a special order can interrupt other business when the time comes for its consideration, while a general order waits until the pending business is taken care of.[13] For example, say a motion is being considered and then postponed to the next meeting. This postponed motion becomes a general order for the next meeting. When the time for 'general orders' comes up in the order of business, consideration of the postponed motion is resumed.
'New business' is where the bulk of the discussion as well as decisions in the meeting usually takes place. If a group has not adopted an agenda or an order of business, all of its business would be considered 'new business'.[14]
Optional headings[edit]
Organizations may have the following optional headings in their order of business: Sansa clip zip firmware rockbox.
- Opening ceremonies - Items may include invocation, singing of the national anthem, reciting of the pledge of allegiance, reading of the mission of the organization, recognition of dignitaries, etc.[12]
- Roll call (taking of attendance)[15]
- Review and adoption of the agenda[16]
- Consent calendar - tool used by deliberative assemblies with a heavy workload to consider a series of items in bulk with a single vote[15]
- Good of the order, General Good and Welfare, or Open Forum - for other issues to allow a participant to raise another point for discussion[17]
- Announcements - may include review of key points, discussion of assignments, communications plan for what to tell others not in the meeting, and confirmation of the next meeting, if any[17]
- Program (such as an educational talk, film, or guest speaker)[17]
An agenda may list any of the above items.[18][19][20]
| Class | Privileged motion |
|---|---|
| In order when another has the floor? | Yes |
| Requires second? | No |
| Debatable? | No |
| May be reconsidered? | No |
| Amendable? | No |
| Vote required | A single member can demand it without a vote; Two-thirds vote to set aside the orders of the day |
Call for the orders of the day[edit]
A call for the orders of the day, in parliamentary procedure, is a motion to require a deliberative assembly to conform to its agenda or order of business.[21]
In Robert's Rules of Order Newly Revised (RONR), the 'call' may be made by one member, and does not require a second. The chair must then proceed to the scheduled item of business, unless the assembly decides otherwise by a two-thirds vote.[22]
The Standard Code of Parliamentary Procedure does not have this motion and instead suggests that a member can request that the body take up the scheduled item of business, or make a more formal point of order.[23]
In historical writing, the expression 'order of the day', as in 'abolition meetings became the order of the day',[24] refers to an activity that was widespread, replacing other activities, at a particular moment in history.
See also[edit]
References[edit]
- ^Cassell's Latin Dictionary, ed. nMarchant & Charles
- ^See dictionary definitions of 'agenda' at Oxford Dictionaries and thefreedictionary.com ('Usage Note: The term agendum has largely been supplanted by its Latin plural agenda, which is treated as a singular noun and denotes a list or program of numerous things, as in The agenda for the meeting has not yet been set. In this use, the plural of agenda is agendas.').
- ^Puregger, Marjorie (1998). The Australian Guide to Chairing Meetings. Queensland, Australia: University of Queensland Press. p. 20. ISBN0-7022-3010-3.
- ^'Legislative Schedule'. www.house.gov. U.S. House of Representatives. Retrieved 2016-01-15.
A congressional calendar is an agenda or list of business awaiting possible action by the House or Senate
- ^ abRobert III, Henry M. (2011). 'Frequently Asked Questions about RONR (Question 14)'. The Official Robert's Rules of Order Web Site. The Robert's Rules Association. Retrieved 2016-01-15.
- ^ abRobert, Henry M.; et al. (2011). Robert's Rules of Order Newly Revised (11th ed.). Philadelphia, PA: Da Capo Press. p. 373. ISBN978-0-306-82020-5.
- ^ abcRobert 2011, p. 26
- ^Robert 2011, p. 354
- ^Robert 2011, p. 355
- ^ abRobert 2011, p. 356
- ^ abRobert 2011, p. 358
- ^ abRobert 2011, p. 360
- ^Robert 2011, p. 368
- ^Robert 2011, p. 25
- ^ abRobert 2011, p. 361
- ^Robert 2011, p. 372
- ^ abcRobert 2011, p. 362
- ^Robert III, Henry M.; et al. (2011). Robert's Rules of Order Newly Revised In Brief (2nd ed.). Philadelphia, PA: Da Capo Press. pp. 16–17. ISBN978-0-306-82019-9.
- ^'The Board Meeting – Agenda Development | Idaho Commission for Libraries'. libraries.idaho.gov. Archived from the original on 2015-09-15. Retrieved 2016-01-17.
- ^Puregger 1998, p. 21
- ^Robert 2011, pp. 219–220
- ^Robert 2011, p. 221
- ^Sturgis, Alice (2001). The Standard Code of Parliamentary Procedure, 4th ed., p. 232
- ^'Appendix'. Anti-Slavery Record. Vol. 1 no. 12. December 1835. p. 146.
- DOCUMENTS
- GUIDANCE
What's a meeting agenda?
Many of us might be worried about what is the need of meeting agenda. It is important to understand the meaning of agenda which is an essential part to run a meeting successfully. An agenda contains a list of meeting activities in an organized way that takes place during the meeting. The agenda would follow call to order and end up with adjournment. An agenda would definitely consist of more than one specific items of business on which discussion should take place.Define agenda meeting
Meeting agenda in different segments
- It allows in proper use of time of all participants
- It helps to stay focused on discussion and keep participants on track
Why meeting agenda is important?
Do you understand the importance of agenda? The importance starts even before the starting of a meeting. Once the meeting is scheduled, agenda needs to get circulated among all invitees. This will help to accomplish few objectives:- Participants can stay prepared beforehand for any meeting. The attendees will be informed with necessary information such as time, venue and topic for discussion. Having detained information related to meeting will better prepare them for discussion.
- Through agenda it is possible to focus on thoughts as well as strategy related to meeting even before it takes place.
Features of meeting agenda
Here are list of features of an agenda:- Agenda is distributed among all participants along with the notice of meeting
- Controversial topic needs to be written at the end
- It is written at the end only after covering the signature of convener of meeting
- Need to be informed in brief but with clear objective
Objectives of agenda
The main objective of any meeting is to make their employees aware of the topic that would be discussed during the session. The agenda may also inform participants about issues that need immediate action. The business meeting agenda would also consider evaluating of prior knowledge of participants related to specific issue.The sole responsibility of an organizer in a meeting is to represent clear objectives to attendee before meeting. Circulating agenda beforehand would help attendees to know about things to expect from their discussion session. The responsibility of attendee is to attend meeting after going through objectives so that a healthy discussion can take place. List of attendees will be available in a meeting agenda so that it becomes easier to identify the participants.You need to know some of the common objectives of meeting:- To extract necessary information from a particular team
- Convey required information to group
- Answer all the queries of employees
- Come up with apt solutions to problems
- Brainstorm different ideas
Dos and Don'ts for effective meeting
Have you ever thought of knowing the dos of meeting? Following the necessary dos will help you have a successful meeting:- Conduct a meeting only if it is absolutely necessary
- Set up a start time
- Set up a specific time limit
- Have a leader to carry out the meeting
- Come up with detailed agenda
- Strictly stay glued to agenda
- Do not invite employees who are not needed for specific meeting
- Do not forget to set up time limit
- Do not schedule the meeting for last minute
How to write meeting agenda?
Having an idea on the technique to manage meeting agenda will surely help you come up with positive outcome. There is a possibility of making use of email or even Word document to develop meeting agenda. The possible ways of writing an effective meeting agenda is listed below:- Goal of meeting: A meeting without any agenda will surely become a complete disaster. The simple ad-hoc meetings would come up with single subject for discussion and so the purpose is quite clear. The participants in a meeting need to get involved directly so that results can be achieved. Invitees may come up with different ideas on meeting agenda.
- Consider time: It is vital to stay realistic about timing and finally carry out the task within scheduled time. To stay within scheduled time jot down vital information that needs to be discussed! Prioritizing items is necessary and allocate time for each objective.
- Distribute agenda: It is important to send the agenda to the participants in advance. Agenda should contain objectives, topic of discussion and also mention the person who will be responsible for leading each item. It is extremely crucial as this gives an idea to attendees about what to expect from meeting and what can be achieved at the end of the day.
Meeting agenda for sales people
Having a meeting agenda can certainly create a win-win situation for both employees and organization. Here are 5 simple reasons why it is important for a sales person to adopt meeting agenda:- It allows in developing credibility with client while reflecting professionalism and also gives an effort to develop value.
- The most essential reason is that an agenda can help to capture everything that is necessary during meeting and also deliver right messages.
- It is a fact that none of us have extra time to allot for meeting which means that everyone is busy! So, make sure to share up necessary agenda with client and ask them whether they have anything to add which can turn out to be an essential part of meetings.
- Develop an agenda that would only focus on a single issue so that objective can easily be achievable.
- Staying strict to agenda helps to maintain the scheduled time while showing professional courtesy in meeting.
Types of meeting agenda
There are different types of agenda such as informal and formal, prioritized and timed. Therefore, you need to know about different types of agenda format which you should select accordingly so that meeting can be effective and fulfill needs of organization.Informal and formal
Prioritized and timed
Making an agenda actionable
Now that you know that meeting agenda is a roadmap for conducting an effective meeting, it is vital to decide how to make an agenda actionable. So, do you know what makes it actionable? Do you know the main ingredients of making an agenda successful? To make it actionable, agendas need to come up with definite purpose and should emphasize on feasibility of action that can drive positive results. It can be defined into different characteristics:- Relevant: The agenda needs to focus on some amount of relevancy and fulfill purpose of conducting a meeting. Supposedly, the purpose of a particular meeting is to take one or more decisions, the agenda should be crafted in specific manner so that necessary information finally gets delivered and appropriate discussion is evoked.
- Tangible: Agenda needs to be produced in tangible and usable format. A circulation should be distributed among all participants before the scheduled time and date of meeting.
- Realistic: Agenda need to be feasible in nature so that it can be achieved conveniently. Therefore, it is irrelevant to come up with vague ideas that are impossible to achieve. For meeting agenda example, you can think of staying productive while being realistic in targets and objective.
Meeting minutes matter
Meeting Agenda Template
Now, don't give up! Meeting minutes are crucial as they help to capture information that appears to be essential for any meeting. So, once the vital information is available in hand you become eligible for taking decisions. An essential purpose is to keep attendees on track and give them the scope to remember their role that need to perform in particular project.Do you know the actual objective behind meeting minutes? Many of us is not aware that meeting minutes does not record every word of meeting rather it allows recording of important information such as action assigned or final decision taken in a meeting. Having meeting minute's template in your hand can surely act as a piece of reference when you plan to prepare agenda for meeting.Agenda 21 Depopulation
Download meeting agenda template online
If you are really eager to make up the template by yourself, then you can adopt few necessary steps. The first essential part is to come up with proper header. The header would include the name of project, purpose, number of attendees, date, time and place.If you are eager to make agenda template, first, you should understand the layout. Layout consists of header and the body. Remember that it is truly very difficult to come up with standard meeting agenda template. The only reason behind it is that the template can differ from one organization to another. You can look for available templates which are quite different from each other and will fulfill the purpose. In the body of an agenda template, different items need to be mentioned which require discussion in meeting.